Transcription Job Description

Client Instruction – Legal Transcript for School-Based Hearing

🎯 Objective:

Please transcribe the provided audio recording of a school-based legal or disciplinary hearing into a formal legal transcript. Accuracy, neutrality, and a professional tone are essential. This transcript may be used for official review or documentation purposes.

🔹 Transcription Style:

Strict Verbatim (Legal Format)

• Include every spoken word, including false starts, stutters, fillers (e.g., “um,” “uh,” “you know”)

• Capture interruptions, pauses, and nonverbal cues when relevant (e.g., [pause], [inaudible], [crosstalk])

• Maintain original grammar and speech patterns — do not correct speaker errors

• Use timestamps for any unclear or inaudible sections (e.g., [inaudible 00:03:25])

• Do not paraphrase or summarize any content

🔹 Formatting Guidelines:

• Use clear speaker labels (e.g., Chairperson, Student, Witness, Board Member)

• Start a new paragraph for each speaker

• Include timestamps at the beginning of major segments or upon request (e.g., every 5 minutes)

• Use standard legal formatting:

  • 12 pt. Times New Roman

  • 1-inch margins

  • Single-spaced lines, double spacing between speakers

🔹 Special Notes:

• Clearly mark overlapping speech as [crosstalk]

• Flag unintelligible sections with [inaudible] or [unclear] and timecodes

• If there are background noises or interruptions, describe them briefly if they affect the clarity (e.g., [door slams], [laughing], [technical difficulty])

🔹 Delivery Format:

• Submit the final transcript in Microsoft Word (.docx) or PDF

• Ensure the file is titled appropriately